Job Specifications
Seattle, WA
$46,000 - $66,000 PA
5 days ago
Full Time
Entry Level
Last Jobs You Viewed
Secretary
This position is located in the National Oceanic and Atmospheric Administration (NOAA), Office of Marine and Aviation Operations (OMAO), NOAA Diving Center (NDC), with 1 vacancy in Seattle, WA. This position is also announced under vacancy number OMAO-26-13054818-ST, which is open to Status Candidates. You must apply to both announcements if you want to be considered for both.
As a Secretary, you will perform the following duties: Provide clerical support to include typing, processing, copying, scanning, general organization and preparation of documents and mailings, with minimal errors and within deadlines. Coordinate with staff and supervisors to ensure all files are accurate and complete, accessible and archived as appropriate. Maintain electronic files in an organized and efficient manner. Ensure accurate and timely record keeping, document preparation, database entry, web-based updates, responses to requests, and other miscellaneous clerical tasks. Track all aspects of the organization's training classes, including preparation of classroom facilities and class materials, maintain class rosters, and ensure that documentation is complete for all students by the posted deadlines. Serve as point of contact with customers, stakeholders, and the public. Communicate with the most accurate and complete information available. Answer questions independently.
Requirements
Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ EDUCATION: There is no positive education requirement for this position. SPECIALIZED EXPERIENCE: Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. To qualify at the ZS-3 or GS-05 level: SPECIALIZED EXPERIENCE: Applicants must possess one full year (52 weeks) of specialized experience equivalent to the ZS-2 or GS-04 in the Federal service. Specialized experience MUST include all of the following: Assisting in locating and compiling data or information from files; and Providing clerical and administrative support such as timekeeping, scheduling or processing travel. OR SUBSTITUTION OF EDUCATION: 4 years above high school. OR COMBINATION OF EDUCATION AND EXPERIENCE: A combination of education and experience as described above. NOTE: Only post-high school education in excess of two years is qualifying for combination.